Saraswati and Medical Education Trust is an education and medical campus situated at Borsad, Gujarat started in 2005. There are two different mediums on the school campus. One is an English medium and another one is Gujarati medium. Both the mediums have classes from kinder-garden to higher secondary.
At present, the total strength of both schools is more than 2800 students.
The mission of the school is to bring out the best in every child. Apart from academic education, the school also offers extra-curricular activities to the students. With the active participation in other activities, the students are able to improve their overall personality by building confidence, developing maturity abilities and boosting courage.
- All the database were stored in large excel sheets that was very difficult to maintain and time-consuming.
- The finance department was overburdened to collect the fees, make an entry in the records and giving back the payment receipt.
- All the daily activities records weren’t streamlined and no detailed insight of any matter can be correctly gathered.
- Due to the manual process of working with paper and pen, vital and sensitive information can get leaked very easily. It might constraint the trust of parents and other people towards the institute staff.
- For knowing the exact information and details, a person-to-person communication needs to be created and that becomes too much problematic and hard.
- We created web portals as well as applications to manage the day to day activities such as attendance, exams and results, study material, etc. It leads to a reduction in the labor force and the use of paper and pen work.
- It became easy for parents to track their child activities using the application.
- They need one to one conversation was eliminated and transparency was well established.
- The responsibility of the accounts department became easier to maintain the records of fees and the need for receipt of removed.
ERP was developed to manage and streamline the tedious work of schools. It was developed to manage all the requirements of the client such as digitalizing attendance, exams, and study material.
The proposed system was for Saraswati Education and Medical Trust to achieve the desired objectives by using Saraswati ERP and it can be customized.
It was made with the intent to reduce the workload of the school as well as parents and maintain the transparency between them. It can be managed on web portals as well as on applications.